5 Hidden Benefits of Using Church Management Software

Church management software helps you manage daily operations in your church – that much is a given. Many people already know that church management software automates administrative tasks, keeps track of member information, and performs other tasks.

But do you know church management software can do more than that? Read on to find the hidden benefits of using church management software.

What Is Church Management Software?

Church management software is a tool church staff use to manage, automate, and organize their daily activities. It usually comes with functions like membership management, volunteer scheduling, event organizing, financial accounting, and other useful tools.

Why You Should Use Church Management Software

The impact of church management software can’t be overlooked, especially if you want to grow your membership and reach more people. Here’s a quick look at how you can benefit from church management software:

  • Reduce the workload of your staff
  • Manage church membership data and generate reports whenever needed
  • Monitor outreach effort results through reports
  • Track church growth and financial health
  • Provide members with a way to make online donations
  • Run church events smoothly through automatic registrations and RSVPs
  • Monitor church attendance

Key Features of Church Management Software

Now that you know how church management software benefits you, it’s time to learn the key features of church management software and how it brings you closer to your goals. 

Here are some common features found in most church management software:

Church Staff and Volunteer Management

A church needs many kinds of people to grow and spread God’s Word to the community. The importance of having church staff and volunteers of differing skill sets is outlined in Romans 12:4-8: 

For just as each of us has one body with many members, and these members do not all have the same function, so in Christ we, though many, form one body, and each member belongs to all the others. We have different gifts, according to the grace given to each of us. If your gift is prophesying, then prophesy in accordance with your faith; if it is serving, then serve; if it is teaching, then teach; if it is to encourage, then give encouragement; if it is giving, then give generously; if it is to lead, do it diligently; if it is to show mercy, do it cheerfully.”

However, managing staff members and volunteers manually is time-consuming. Church management software can record information, schedule attendance, and perform other administrative functions – this ensures staff members and volunteers can focus on what’s most important without being held down by administrative tasks.

Church Membership and Group Management

Keeping track of church membership can be overwhelming. Thankfully, church management software saves all your member information and groups members according to age, gender, and other criteria. 

Your church management software’s grouping feature should pair well with its messaging tool. This allows you to send tailor-made messages to each group, whether it’s to engage with them outside the church or announce future events.

Financial Accounting Tools

A church isn’t a business, but it still needs money to run properly. This is where financial accounting tools come in. These tools help your staff monitor the church’s financial health and generate reports that you can discuss during your next church board meeting.

Accounting tools are also used to safeguard your church from embezzlement or fraud. The dangers of handling money are outlined in 1 Timothy 6:9-10:

Those who want to get rich fall into temptation and a trap and into many foolish and harmful desires that plunge people into ruin and destruction. For the love of money is a root of all kinds of evil. Some people, eager for money, have wandered from the faith and pierced themselves with many griefs.”

Implementing accounting tools in your church isn’t about casting suspicion on your staff. It’s about providing accountability and peace of mind as well as ensuring your church member’s money goes to good causes.

Hidden Benefits of Church Management Software

The previous section covered the common benefits of almost all church management systems. However, you can also get several hidden benefits from high-quality church management systems like Breeze.

What are the hidden benefits of using church management systems? Let’s take a look:

Access Church Information From Anywhere

Church management software like Breeze often comes with a mobile app, meaning you can access essential church information from your smartphone or tablet. This helps you manage events, check giving reports, and perform other tasks even when you’re out and about.

Migrate Church Data Easily

If you haven’t implemented church management software before, you may need to migrate your data into the new system. Unfortunately, most churches with manual data storage keep their data on separate devices, so it might be time-consuming to reconcile them in one place.

The good news is that many church management software teams are happy to help. They can retrieve data from your computers and export everything into your new system, often without extra charges.

Help Generate Year-End Tax Statements

The best church management systems allow you to create year-end giving statements to print or email to church members that show how much they gave throughout the year. This makes filing taxes simpler for everyone.

Send Customized Celebration Messages

Your church management software can store key dates of church members, like their wedding dates, birthdays, and baptism dates. By putting that information on your calendar, you can send individual celebratory messages on anniversaries, making members feel like a valued part of the church family.

Prevent Double-Bookings

Your church may have limited space to run events, so scheduling activities and managing your resources effectively is essential. Church management software offers organizing tools that notify you whenever you accidentally book two events at the same time in the same place, ensuring everyone has enough space for their activities.

How Breeze Can Help Your Church Grow

Church management software like Breeze is an all-in-one solution for managing your church. Our software tools let you manage member information, send messages to groups, track donations, and more.

Our team will happily guide you through the data migration process so you can move everything to Breeze without any extra cost. Prefer doing things yourself? Don’t worry – we provide detailed instructions for transferring data from any previous church management software to Breeze. Plus, you’ll have support from our team through our help center if you have any questions.

Closing Thoughts

Some benefits of church management software are pretty clear, like how it automates tasks, schedules employees, and handles financial accounting. However, you can get some hidden benefits if you dig further into the software’s features, like accessing data from anywhere, appreciating donors, and preventing double bookings for events.

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